Time and attendance recording can be found in some companies. But what advantages does it actually bring with it? Here are the answers to the relevant questions.

Time recording – why you should act now

Are employees currently working in a home office? If this is the case, without time recording there is no way to provide information on their working hours. If the employees are on short-time work, proper records of time and attendance must be ensured in this case as well. Finally, in case of doubt, the employment agency must also be provided with proof of absences from work.

If employees overstate their hours, it should be possible to disprove this. However, this is impossible if no data on actual working hours has been collected. In the end, it is the employees rather than the employers who are trusted, and this can be expensive for the company.

On the subject of on-call time: Some occupational groups often fall into this category, including firefighters, who have to arrive at the scene of an emergency in just eight minutes. These are also so-called grey areas that are not clearly regulated by law. If on-call time is to be assessed as working time, the Labour Code must be complied with and the hours consequently recorded according to the corresponding specifications.

Advantages of recording working time

A complete recording of the hours actually worked is of great importance both for the company itself and for the employees. However, the focus here is not on controlling the employees. Rather, it is about the following:

  • transparency
  • fair payment of wages and salaries
  • flexible management of absences

All this brings advantages for the company and also for the employees and ultimately even increases job satisfaction. Here is an overview of all the advantages:

1. quick access to required data

Electronic time recording is preferable to analogue time sheets because the data on the hours worked is immediately available in digital form. Accordingly, the digital data can also be used subsequently for payroll accounting. This also eliminates the cumbersome calculation of the respective total working hours.

2. job costing

The collected data is also of great importance for the calculation of orders. If there is no exact data on the time spent on individual activities, this usually also precludes a serious calculation.

3 Avoiding Conflicts

Doing without working time control usually increases the motivation of employees, as well as the working atmosphere and the creativity of employees. On the other hand, conflicts often arise if an employee feels exploited, for example.

5 Improving the work-life balance

It has been found that without working time measurement, employees tend to work too much rather than too little. Without any working time records, burnouts and other mental illnesses are more likely to occur in comparison.

6. holidays and absenteeism

Recording working time also allows for better management of absences. For example, it also often highlights potential bottlenecks among employees when they apply for leave.